Getting Organized:  The Bullet Journal

I’m a huge fan of using technology to organize my “to-do” list.  I’ve used (and loved)  Remember the Milk and Evernote as the backbone of my system.  But I recently discovered a simple, non-tech method which is proving to be the most effective tool I’ve used.

The Bullet List was designed by Ryder Carroll, who is a digital product designer.  The system is elegant, simple and requires only a blank notebook to get started.  (Although I adapted the system to use in Evernote to make it at least somewhat digital … and to avoid the inevitable crisis for an absent-minded person of losing the notebook!).

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The Bullet Journal is based on these five “sections” of the journal:

  • The Index – to know where things are in your notebook
  • Future log – to list big events for future months (ex: Plans for interviews for residency/job, rotation schedules, reading plan
  • Monthly log – a combination of tasks and events for the month (ex: reading plan to prepare for residency inservice exams)
  • Daily log – tasks, events, and notes for the day
  • Collections – list of things, for example books to read, track a goal (like exercise or sleep), technical points as you learn a procedure, or a gratitude log

Here’s the overview video from the site bulletjournal.com, which in 4 minutes explains the how to use a Bullet Journal.

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In addition to making sure you don’t miss important deadlines and events, the Bullet Journal also serves as an actual journal to help you remember important events.  For example, one of my entries last year was…  “Took residents to watch patient take first sip after Heller myotomy.  Everyone cried.”  Don’t underestimate the healing power of journaling during medical school, residency or after your training.  Recording these small moments will help, but using them as prompts for writing the story of your day can be even more powerful.

p.s. If you are in anyway an artist a) I’m jealous and b) have fun!

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Making a Bullet Journal Work in Residency from The Deliberate Doctor

Visual Bullet Journal from dxmedstudent.tumblr.com

How to Bullet Journal from thelazygeniuscollective.com

 

 

 

Last Minute Holiday Presents for Medical Students, Residents and Busy Docs

It’s the holiday season in a very short time, so I thought I’d put together a list of last minute presents!  These are presents that would work for anyone, but are particularly suited for medical students, residents and busy physicians.

A really good water bottle

None of us drink enough water at work …. having a water bottle does help!  There are many out there but make sure the one you choose doesn’t have BPA in it.  Glass and steel bottles are probably the safest, but BPA free plastic bottles are fine, too.   As an added bonus, you can put something in the bottle before you wrap it… chocolates or another favorite candy, gift cards to Starbucks, etc.

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Photo credit and link to a site listing “best” water bottles

 

Pandora One

Listening to music you like without commercials is a great gift for listening while studying, in the clinic or in team rooms.  Pandora can be played on any computer but also has apps for mobile devices.  There are other sites, too, but this one is my personal favorite.

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Here’s where to go for a gift certificate.

 

iPad

I am a total fan of my new iPad Pro, which has taken over as my computer on a lot of days.  Because of it’s amazing power, there are medical apps, like this anatomy app that won’t run on other iPads.  But the iPad mini may be a better choice for students and residents …. mostly because it fits in the pocket of a white coat.  Make sure you get a cellular network plan with the wireless option, if this is the gift you choose.

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Link to information on the iPad mini

Anatomy Coloring Book

This is a great combination of the proven stress relief of adult coloring books and learning anatomy.  (or reviewing it, even for docs in practice) Don’t forget to order the pencils, too!

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Link to order

 

Electric Pressure Cooker

Pressure cookers in general are an amazing kitchen tool… but the modern electric pressure cooker is also a rice cooker, slow cooker, steamer which makes it the single best kitchen appliance for students and residents.

pressure-cooker  Link to order

 

Prepped meals (ready to cook)

If they like to cook, but don’t have the time to find the healthy recipes and prep the meal, this is a great idea.  Check out Green Chef, Blue Apron, and Hello Fresh as examples.  You might want to search locally to see if there others close to you.

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A gift card to get them started with Stitch Fix

Stitch Fix is perfect for both men and women that either a) hate to shop for clothes or b) love to shop for clothes but don’t have time.  It’s a service many of my friends use and love, so I can personally recommend it.  After you sign up, they send 5 items a month (or at whatever cadence you want).  You send back the ones you don’t want and get billed for the ones you keep.

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A membership to a local museum

If there are museums in the area that correspond to an interest this could be a great gift. Museums like the Houston Museum of Natural Sciences, the Museum of Modern Art in New York, etc. are a great way to enjoy time off. Include a note that says you are giving this to them as a break from their studying or work!

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Best wishes for a joyous holiday season, peace in your lives and on earth and a New Year filled with health, happiness and joy!

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Advice physicians should follow. But don’t.

This is a truly wonderful piece from Emily Gibson, re-posted here with her permission from her beautiful blog, Barnstorming.  Enjoy!

octevening298As we drown in the overwhelm of modern day health care duties, most physicians I know, including myself, fail to follow their own advice. Far too many of us have become overly tired, irritable and resentful about our workload.  It is difficult to look forward to the dawn of the next work day.

Medical journals and blogs label this as “physician burnout” but the reality is very few of us are so fried we want to abandon practicing medicine. Instead, we are weary of being distracted by irrelevant busy work from what we spent long years training to do: helping people get well, stay well and be well, and when the time comes, die well.

Instead, we are busy documenting-documenting-documenting for the benefit of insurance companies and to satisfy state and federal government regulations. Very little of this has anything to do with the well-being of the patient and only serves to lengthen our work days — interminably.

Today I decided to take a rare mid-week day off at home to consider the advice we physicians all know but don’t always allow ourselves to follow:

Sleep. Plenty. Weekend and days-off naps are not only permitted but required. It’s one thing you can’t delegate someone else to do for you. It’s restorative, and it’s necessary.

Don’t skip meals because you are too busy to chew. Ever. Especially if there is family involved.

Drink water throughout the work day.

Go to the bathroom when it is time to go and not four or even eight hours later.

Nurture the people (and other breathing beings) who love and care for you because you will need them when things get rough.

Exercise whenever possible. Take the stairs. Park on the far side of the lot. Dance on the way to the next exam room.

Believe in something more infinite than you are as you are absolutely finite and need to remember your limits.

Weep if you need to, even in front of others. Holding it in hurts more.

Time off is sacred. When not on call, don’t take calls except from family and friends. No exceptions.

Learn how to say no gracefully and gratefully — try “not now but maybe sometime in the future and thanks for thinking of me.”

Celebrate being unscheduled and unplanned when not scheduled and planned.

Get away. Far away. Whenever possible. The backyard counts.

Connect regularly with people and activities that have absolutely nothing to do with medicine and health care.

Cherish co-workers, mentors, coaches and teachers that can help you grow and refine your profession and your person.

Start your work day on time. End your work day a little before you think you ought to.

Smile at people who are not expecting it, especially your co-workers. Smile at people who you don’t think warrant it. If you can’t get your lips to smile, smile with your eyes.

Take a day off from caring for others to care for yourself.  Even a hug from yourself counts as a hug.

Practice gratitude daily. Doctoring is the best work there is anywhere and be blessed by it even on the days you prefer to forget.

 

The Tools We Hold: The Allis Clamp

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Today I used an Allis clamp in the operating room.  Like so many surgical instruments, it is a thing of beauty.  It’s a balanced, well engineered tool designed to hold without crushing.  And it has been used by surgeons all over the world since it was first first created.… in 1883.

1883-fashions-71-woman-austrian-customeWomen’s fashion in 1883

Imagine if you will the operating room of 1883… it’s still the beginning of modern anesthesiology and the concept of antisepsis in surgery had been published by Lister less than 20 years before.

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Surgeons in 1883 performed operations which were gory and painful. Patients routinely died, if not from the actual procedure then from the infections afterwards. Operating on the bowel in the 1880s was particularly dangerous with a mortality rate of 30-40%.

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But despite the mortality (not to mention the morbidity and outright suffering), bowel obstructed by cancer or necrotic from strangulated hernias still needed to be resected. Faced with these outcomes and this suffering, surgeons in 1883, like we do now, studied, discussed, performed experiments and tried new techniques to improve the treatments they offered their patients. ( For a great review on the history of bowel anastomosis, click here.)

One of those surgeons was Oscar Huntington Allis.

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Dr. Allis was born in 1836 in Holley, New York.  He attended Jefferson Medical College and did an internship at the Philadelphia General Hospital.  Like many surgeons of the era, he spent several years studying in Europe. Upon his return, he worked as a general surgeon at Presbyterian Hospital in Philadelphia. Dr. Allis died of a cerebral hemorrhage in 1921.

Here is Dr. Allis’ account of developing and using the Allis clamp (referred to as “toothed forceps”), which was delivered to the College of Physicians of Philadelphia in 1901. As you read this, remember that he was using a straight needle, much like a tailor would use.

My operation was performed in the following manner:  If the reader will divest himself of his coat and place the cuffs parallel, he can look down into the sleeve ends as into a double-barrelled gun. The inner surfaces of the sleeves correspond to the mucous surfaces, and the outer surfaces to the serous surfaces of the gut ends. Now, if the reader will sew the two proximal edges of the coat sleeves together, by a suture that passes entirely through them, he will find that he can readily sew fully half their circumference together. If now he will turn in the remaining borders, he will find that he can readily complete the circuit by sewing the outer surfaces. It was precisely in this way that I finally successfully approximated the intestines in Case 2. The fact that the mucous membrane could be safely included in a suture emboldened me to repeat the operation; and finding by experience that my fingers could not always accomplish my purpose, I have added to my case two instruments that I have found very convenient not only as special aids in anastomoses, but also in general surgical work. 

screen-shot-2016-10-25-at-7-06-27-amThe first may be called tenaculum forceps (Fig. 1, a). I use them very much as women use pins and basting thread to secure their work temporarily while they are sewing it more securely. It does not matter what stitch is used–the whip stitch, through-and-through stitch, or over-and-over. All that is essential is that the approximated bowels should be securely united. Having firmly approximated one half the circumference, I remove the forceps, and, turning the partly united structures half round, I seize the seam with my tenaculum forceps, and with a pair basting the work a little further on (Fig. 3), the through-and-through suturing can be continued almost entirely around the entire circumference.

screen-shot-2016-10-25-at-7-04-49-amWhen near the end of the approximation I have found toothed forceps (Fig. 1, b), with serrations on the edge, convenient for turning in the mucous edges, adjusting the serous, and holding them approximated until sutured (Fig. 4)

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I Forgot To Tell You About My New Favorite Breakfast!

This morning I was lecturing to the first year medical, PA and DNP students. At the end of my embryology lecture I included some advice on how to eat well as a busy student. I talked to them about how to set a good example for their future patients, how to increase vegetables in their diet by making Mirepoix every weekend, shopping at the farmer’s market, and how to plan for the week. I also talked about why it’s important to eat breakfast. I told them about one of my favorite fast breakfasts, but forgot the second one!

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MLB BREAKFAST TACOS

Here are the ingredients:

FullSizeRenderThis batch had beans, cheese, a red bell pepper, a jalapeño and some cilantro, but you can add anything!  Spread out the tortillas and divide up the ingredients between the tortillas.

IMG_3511-1024x1016Roll them up, put them in the freezer. Two minutes in the microwave and they are ready to eat!

 

OVERNIGHT OATS

This is SO easy and really delicious.  Put ~1/3 cup rolled oats in a bowl and add twice as much (~2/3 cup) liquid. (You may need more of both depending on your caloric needs)

My favorite liquid is kefir (liquid yogurt), but it can be milk, almond milk, soy milk, etc. Leave it in the refrigerator overnight. Eat it in the morning. That’s it!

You can add any variety of fruit, nut or nut butter the evening before or in the morning. My current favorite is blueberries and slivered almonds added in the morning.

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How To Study in Medical School

Congratulations to all the first year medical students who are starting or getting ready to start medical school.  As you will soon seen, from day one there will be an overwhelming amount of information to process and learn … much more than any you have seen during college. It’s going to take a new strategy!

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Unlike college, the information you learn during your preclinical studies will be important when you take the first part of your licensure examination (Step 1) and when you start your clinical rotations in 2 years or so, and when you start your residency.

It’s not just about learning this information for your exams, it’s also about creating a system to organize this information for the future.

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What should an ideal system let you do?

  1. Hand write or type your notes
  2. Highlight and annotate notes to make them more easy to remember
  3. Import images, pdfs, powerpoint presentations or other digital information
  4. Review the notes on your phone or iPad as well as your computer
  5. Revise or reclassify notes as you learn more
  6. Make sure your notes can’t ever be lost or destroyed

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What “notes” should you use to study?

  1. Use the notes provided by your professors, usually in the form of a powerpoint presentation or pdf of the presentation. Many students download the presentations into OneNote and annotate the slides during the lecture. If you use this system, it will be very important to make a one page summary of the key points. Going back to review each slide is very time consuming and not a good “juice to squeeze ratio”. (the effort you put into it is not worth what you get out of it).
  1. Take notes in class or to review like you did in college (highlighters and all!). If you choose to do this, use the SQR3 method or the Cornell note taking method to prepare i.e. don’t come in cold to class. Write down the big topics to be covered, and come up with questions you expect to be answered in class. The key is active listening!
  1. Try mindmaps. Your brain doesn’t organize things into bullet points. If you use colors, images and this more “organic” organization, it’s amazing how much you can remember. Like mnemonics, the more outlandish the images and colors, the easier it is to remember.   You’ll find an example of a mindmap to learn about pilonidal disease below. Note, for example, that the image for obesity is a stick of butter surrounded by fat globules. It’s creating your own images that makes this so powerful. Even though you can share mindmaps, or use software to create them, it’s more effective to draw your own.
  1. Handwritten may lead to better learning…. Worth thinking about!

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How should you organize your notes?

Here’s where it gets fun. Organizing notes with Evernote is the best way I’ve found (ever) to do this.  Evernote is an app for your computer and phone/iPad that allows you to store “notes”. But, the notes can be a lot of different formats:

  1. New notes, typed directly into the software
  2. Imported notes from OneNote or a powerpoint presentation
  3. Scanned notes. Evernote has an amazing free app called Scannable that converts any document into a pdf using your phone. So. if you draw a mindmap, doodle about the anatomy of the rotator cuff or have a typed handout from someone, you can scan it into EverNote.
  4. Photos of whiteboards, paper notes, images.
  5. Videos, like your professor showing you how to examine the knee for instability.
  6. There is an Evernote “web clipper” that can be used on your computer to download any webpage.
  7. Audio notes. You can record a review for yourself and save it as a note.

 

Other advantages to using Evernote

  1. You can share notes with others
  2. You can find information by searching. Both typed and handwritten words will be recognized.
  3. When you store a link to a video it’s active, so you can click and go directly to the site.

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What should I do before I set up this system?

  • Start the notes now – even though you don’t have the system in place.  Listen actively and take notes actively. Make sure you create one page summaries of every lecture. Keep these to scan in when you start your account.
  • Download Evernote for your Life | A Practical Guide for the Use of Evernote in Your Everyday Life by Brandon Collins and read it before you create your system. This ebook is concise, easy to read and will explain why you can’t think about EverNote as a “filing” system in the usual sense.

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A few other words of advice

  • Create your Evernote account with an email address that will follow you through your training. (By the way, if your personal email now is sexyguyfromthecity@gmail.com, it’s time to get a new and more professional address!)
  • I’d create one huge notebook called “Everything I need to know to be a doctor” (just kidding.. but don’t fall into the trap of creating a lot of different notebooks, either.)
  • When you start, be very deliberate about your tags. You don’t want to end up with “Penicillin”, “penicillin” and “penicillinV” as three tags for penicillin… Decide how to standardize your tags before you start i.e. when to capitalize, generic names of drugs only, etc.
  • Evernote is not HIPPA compliant.  Don’t EVER put any patient information (including photos) that could be identified.
  • Go ahead and spend the money for Evernote premium. You’ll be using all the storage and the bells and whistles.

Lamentation for the Lost

Like so many others, I can’t believe the hatred and evil that has manifested itself in Orlando, Louisiana, Minnesota, Dallas, Nice and Baton Rouge.  I grieve with the families and friends of those who lost their lives. I embrace those who are devoting themselves to healing this hatred and the wounds it has caused.

As someone who teaches embryology I can tell you that all of us – no matter what race, religion, sexual orientation, or gender are fearfully and wonderfully made. We all start as one cell and become human beings through an amazing dance of cells that become eyes to see, hearts to beat, arms to hold and brains to understand and love. There are no differences between us until we are born and labels are applied.

As a surgeon, I can tell you that all blood is red.  I also can assure you that all hearts break equally when faced with hatred, loss or grief …. and all souls soar with birth, healing and love.

May we all become healers in this time of sorrow.

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